APPLICANT QUALIFICATION STANDARDS

It is Prime Groups’ policy to comply with the Fair Housing Act and offer equal housing for all persons. Our evaluation process is, after receipt of a completed application, review of the contents of that application in comparison to the screening criteria contained herein and the applicant is either approved or denied in compliance with all local, state and federal laws.

Wimbledon Square and Gardens requires all residents to meet the following applicant qualification standards:

1.     All persons leasing an apartment must be of legal age to sign a contract.  Applicant must be 18 years or older.  All occupants 18 years or older will be required to complete an application (even if living with parent or guardian). Each applicant must complete an application in its entirety and all information provided must be true, accurate, and complete, as well as verifiable. A non-refundable applicant screening fee is required per application (except for people not applying as the financially responsible applicant).

2.     Qualification is determined using a credit analysis model, which provides data about an applicant in terms of resident history, current rent to income ratio, FICO credit scores (except for people not applying as the financially responsible applicant), criminal background history as well as a search of public records.

3.     If there are two or more applicants, a joint credit analysis will be processed (except for people not applying as the financially responsible applicant).  Joint reports weigh the combinations of income and risk and will be based on the aggregate score.

4.     Maximum occupancy per apartment (Not Including Minor Children): 

 Studio:     2 One Bedroom: 3         Two Bedrooms: 5         Three Bedrooms: 7

5.     Vehicle Regulations:  Current registration is required for all vehicles.  Each carport, garage or parking space will be used for the purpose of parking an automobile, truck or motorcycle only.  All vehicles must be in running condition and without repair issues.  Inoperable, stored and/or abandoned, and/or unregistered vehicles are not permitted anywhere on the premises including garages.  Recreational or commercial vehicles are not allowed unless such an area has been designated and approved by management in writing.  Parking space is limited; therefore, the number of vehicles per apartment is limited to one per bedroom and subject to the conditions and terms of the Parking Regulations provided to each resident.

6.     Pet Regulations:  Two indoor cats or two dogs will be allowed per apartment. Dogs should be on a leash at all times and owners must pick up after their dog(s).  Breeds not accepted are: Akita, Bloodhound, Chow, Doberman Pinscher, Eskimo, Elkhound, German Shepherd, Great Dane, Malamute, Mountain Dog, Mastiff, Newfoundland, Pit Bull, Rottweiler, Shepherd, Sheepdog, and Saint Bernard.  Weight restriction of 35lbs. is applied.  All pets must be registered and approved by Management and a Pet Agreement must be signed.  Additional deposits, fees and pet rent may apply.

7.     Identification: Any of the following items or combination of items will be accepted to verify the name, date of birth, and photo of the applicant: Evidence of Social Security Card, Valid Permanent Resident Card, Immigrant Visa, Individual Taxpayer Identification Number (ITIN) Non-immigrant Visa, Any government-issued Identification regardless of expiration date or any non-governmental identification or combination of identifications that would permit a reasonable verification of identity. 

8.     Guarantor acceptance:  An applicant may be eligible to be accepted for residency with a guarantor if the applicant has insufficient income or lack of credit. The guarantor must complete an application and submit an application fee for processing and must meet all of the qualification standards and sign a Guarantor Agreement prior to the lease signing. The income requirement for a guarantor would be three (3) times the monthly rent. The Guarantor agreement may not exceed the term of the rental agreement.

9.     Income requirements: This section only applies to people applying as the financially responsible applicant(s): Gross annual income, from a legal, verifiable source, for all leaseholders is combined and must be equal to two (2) times the monthly rental rate.  Applicants must provide a recent paycheck stub, two bank statements showing reoccurring pay deposits, tax return or verifiable letter from employer on company letterhead prior to move-in. If applicant is self-employed, they must provide the previous year’s income tax return and two-months personal bank statements as evidence of sufficient income. For corporate entities, a personal representative will be required to guarantee all financial obligations of the corporation. If applicant is non-employed and intends to use savings for rent payment, applicant must provide proof of assets greater than 1 years rent. Applicants using local, state or federal housing assistance as a source of income will only be subject to the requirements above for the portion of rent to be paid by the applicant monthly.

10.   Apartment Availability:  The listing of available apartments to rent is updated as each apartment becomes available.  This may occur at varying times throughout the day and accordingly, available listings at the business day’s beginning may differ from the available listings at the business day's end.   

11.   Evictions: Any eviction judgment (dismissed evictions actions will not be considered) against an applicant within the past 5 years shall be grounds for denial. Applicant may submit supplemental evidence to mitigate an eviction judgment. See Section 15 for examples of supporting documentation that may be accepted as supplemental evidence and the appeals process in the event of a denial.

12.   Application Fees:  This section only applies to people applying as the financially responsible applicant(s): A $16.95 non-refundable application fee is required per application.

13.   Smoking Policies: Smoking is restricted.

14.   Criminal background check:  Prime Residential seeks to comply with the Fair Housing Act and all guidance provided by the U.S. Department of Housing and Urban Development (HUD) concerning appropriate Fair Housing Act application standards.

Upon receipt of the Rental Application and screening fee and after assessment of all above factors, Landlord will conduct a search of public records to determine whether applicant or any proposed resident or occupant has a "Conviction" (which means: charges pending as of the date of the application; a conviction; a guilty plea; or no contest plea), for any of the following crimes as provided in ORS 90.303(3): drug-related crime; person crime; sex offense; crime involving financial fraud, including identity theft and forgery; or any other crime if the conduct for which applicant was convicted or is charged is of a nature that would adversely affect property of the landlord or a tenant or the health, safety or right of peaceful enjoyment of the premises of residents, the landlord or the landlord's agent.  Prior arrests that did not result in a Conviction and/or expunged records will not be considered.

At the time of application, if the applicant or any proposed occupant, has a Conviction in their past which would disqualify them under these criminal conviction criteria, the Applicant is welcome to submit additional information to Landlord so Owner/Agent can engage in an individualized assessment (described below) upon receipt of the results of the public records search and prior to denial.  Otherwise, applicant may request the review process after denial as described below.

A single Conviction for any of the following, subject to the results of any review process, shall be grounds for denial of the Rental Application.

a)            Felonies involving: murder, manslaughter, arson, rape, kidnapping, child sex crimes, or manufacturing or distribution of a controlled substance.

b)            Felonies not listed above involving: drug-related crime; person crime; sex offense; crime involving financial fraud, including identity theft and forgery; or any other crime if the conduct for which applicant was convicted or is charged is of a nature that would adversely affect property of the landlord or a tenant or the health, safety or right of peaceful enjoyment of the premises of the residents, the landlord or the landlord's agent, where the date of disposition has occurred in the last 7 years.

c)             Misdemeanors involving: drug related crimes, person crimes, sex offenses, domestic violence, violation of a restraining order, stalking, weapons, criminal impersonation, possession of burglary tools, financial fraud crimes, where the date of disposition has occurred in the last 5 years.

d)            Misdemeanors not listed above involving: theft, criminal trespass, criminal mischief, property crimes or any other crime if the conduct for which applicant was convicted or is charged is of a nature that would adversely affect property of the landlord or a tenant or the health, safety or right of peaceful enjoyment of the premises of the residents, the landlord or the landlord's agent, where the date of disposition has occurred in the last 3 years.

e)            Conviction of any crime that requires lifetime registration as a sex offender, or for which applicant is currently registered as a sex offender, will result in denial.

Landlord Shall:

Consider relevant individualized evidence of mitigating factors, which may include: the facts or circumstances surrounding the criminal conduct; the age of the convicted person at the time of the conduct; time since the criminal conduct; time since release from incarceration or completion of parole; evidence that the individual has maintained a good tenant history before and/or after the conviction or conduct; and evidence of rehabilitation efforts. Landlord may request additional information and may consider whether there have been multiple Convictions as part of this process.

Criminal Conviction Appeals

Upon receipt of a written appeal of a denial based on the above criminal criteria, Landlord shall engage in an individualized assessment of the applicant's, or other proposed occupant's, Convictions if applicant has satisfied all other criteria (the denial was based solely on one or more Convictions) and:

(1)           Applicant has submitted supporting documentation prior to the public records search; or

(2)           Applicant is denied based on failure to satisfy these criminal criteria and has submitted a written request along with supporting documentation. Supporting documentation may include:

i)              Letter from parole or probation office;

ii)             Letter from caseworker, therapist, counselor, etc.;

iii)            Certifications of treatments/rehab programs;

iv)            Letter from employer, teacher, etc.

v)             Certification of trainings completed;

vi)            Proof of employment; and

vii)           Statement of the applicant.

Landlord Shall:

(a)           Notify applicant of the results of Criminal Conviction Appeal review within a reasonable time after receipt of all required information.

(b)           After receipt of the written appeal, hold the unit for which the application was received for a reasonable time under all the circumstances to complete the review unless prior to receipt of applicant's written request (if made after denial) the unit was committed to another applicant.

Denials of applications may also be appealed if an applicant wishes to make a request for reasonable accommodation or due to domestic violence, per statutory requirements. No crimes will be considered if the crime was dismissed, expunged, voided or invalidated, determined or adjudicated through the juvenile justice system, or when the applicant is participating or has completed a diversion or deferral of judgment program or for crimes that are no longer illegal in the State of Oregon or relate to convictions for use or possession of marijuana outside the State of Oregon.

THE APPLICANT AGREES TO THE ABOVE GUIDELINES AND FURTHER ACKNOWLEDGES THAT THE APARTMENT COMMUNITY SHALL MATERIALLY RELY ON APPLICANT’S APPLICATION RESPONSES AND THAT ANY MISREPRESENTATIONS, WHETHER AFFIRMATIVE OR THROUGH A FAILURE TO STATE MATERIAL FACTS, SHALL CONSTITUTE BASIS FOR RESCISSION OF A LEASE AGREEMENT.  IN ADDITION, APPLICANT ACKNOWLEDGES AND AGREES THAT THE APARTMENT COMMUNITY RESERVES THAT RIGHT TO CHANGE ITS APPLICATION AND QUALIFICATION CRITERIA WITHOUT NOTICE. WE MAY REFUSE TO PROCESS OR DENY ANY APPLICATION IF IT IS INCOMPLETE, FAILS TO INCLUDE INFORMATION REGARDING AN APPLICANT’S IDENTIFICATION OR INCOME OF IF APPLICANT INTENTIONALLY WITHHOLDS OR MISREPRESENTS REQUIRED INFORMATION. 

I certify that the above information is correct and complete and hereby authorize you to do a credit check and make any inquires you feel necessary to evaluate my tenancy and credit standing.  “I understand and acknowledge that my failure to provide any information requested by this application, or my provision of incomplete, false, or misleading information shall be grounds for rejection of this application.  I further understand and acknowledge that my failure to provide any information requested by this application or my provision of incomplete, false or misleading information-when discovered by Owner/Agent-shall be considered a breach of any executed lease agreement and provide grounds for immediate termination of my tenancy”.  Owner/Agent has charged a screening charge as set forth above.  Applicant screening entails the checking of information provided to the owner/agent by the screening service or credit reporting agency.  Applicant’s copy of this signed application shall be the receipt for the screening charge. If the applicant is approved, applicants will have 24 hours to complete an Agreement to Execute and pay the required Execution Deposit.  If Applicants fail to timely take the steps required above, they will be deemed to have refused the unit and the next application for the unit will be processed. Owner/Agent shall have no liability to applicant until such time as a rental agreements’ signed by both parties.  Applicant acknowledges receipt of a copy of the Applicant Qualification Standards.  The information contained in this application is true and complete.

Applicant understands that they are welcome to provide supplemental information to mitigate potentially negative screening results. Applicants have 30 days to appeal denied applications, during which time they may refute, correct or explain negative information forming the basis for a denial.  Applicants are prequalified for any rental opportunities at any of Landlord’s properties for three months following the approval date.